Posted 1 year ago

Job Summary:

The Administrative Assistant will oversee the general administrative functions and activities of the office.

Supervisory Responsibilities:

  • None


  • Provides clerical support when needed to assist staff with assigned administrative duties such as answering phones, sorting, and distributing mail, and preparing documents.
  • Serve as back up to the reception desk.
  • Maintains inventory of office supplies; orders new supplies as needed.
  • Maintains office files; implements an efficient system for other staff to access files and records.
  • Provides support to Senior Management Team such as maintaining comprehensive and accurate corporate records, documents, and reports.
  • Ensure that urgent and priority correspondence, scheduling issues, etc. are communicated in a timely and effective manner.
  • Maintain logs of company vehicles to ensure all insurance and registrations are current.
  • Performs or facilitates maintenance of office equipment with outside vendors
  • Provides internal support for all IT issues with outside vendors including computers, phones, internet, etc.
  • Organize meetings, including scheduling and sending reminders when applicable.
  • Planning company sponsored events.
  • Participate in the organizing of employee team building events.
  • Performs other related duties as assigned

Required Skills/Abilities:

  • Extensive knowledge of office management procedures.
  • Excellent verbal and written communication skills.
  • Excellent interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite.
  • Absolute discretion and confidentiality.
  • Excellent time management skills with the ability to organize a daily workload of priorities meeting deadlines in a fast-paced quickly changing environment.

Education and Experience:

  • Minimum Associates Degree
  • 3-5 years in Office Administration
  • Technical IT knowledge and experience
  • Property Management software experience a plus

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

Glendale Development provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Glendale Development complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. c

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