Job Summary:

The Administrative Assistant will oversee the general administrative functions and activities of the office.

Supervisory Responsibilities:

Duties/Responsibilities:

• Provides clerical support when needed to assist staff with assigned administrative duties such as answering phones, sorting, and distributing mail, and preparing documents.
• Serve as back up to the reception desk.
• Maintains inventory of office supplies; orders new supplies as needed.
• Maintains office files; implements an efficient system for other staff to access files and records.
• Provides support to Senior Management Team such as maintaining comprehensive and accurate corporate records, documents, and reports.
• Ensure that urgent and priority correspondence, scheduling issues, etc. are communicated in a timely and effective manner.
• Maintain logs of company vehicles to ensure all insurance and registrations are current.
• Performs or facilitates maintenance of office equipment with outside vendors
• Provides internal support for all IT issues with outside vendors including computers, phones, internet, etc.
• Organize meetings, including scheduling and sending reminders when applicable.
• Planning company sponsored events.
• Participate in the organizing of employee team building events.
• Performs other related duties as assigned

Required Skills/Abilities:

• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite.
• Absolute discretion and confidentiality.
• Excellent time management skills with the ability to organize a daily workload of priorities meeting deadlines in a fast-paced quickly changing environment.

Education and Experience:

• Minimum Associates Degree
• 3-5 years in Office Administration
• Technical IT knowledge and experience
• Property Management software experience a plus

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.